System Operation & Management
To meet their intercompany needs, multinational organizations often have to choose between manual processes, compromised operations or customizations, all of which are expensive to operate and maintain.

Virtual Trader has been developed to provide a more cost effective way of extending Oracle EBS functionality. By fully integrating with the host Oracle EBS environment, retaining an Oracle user interface and sharing many standard functions, Virtual Trader reduces the cost of ownership of intercompany solutions. Options for batch or real-time processing can meet the needs of the most complex business scenario.

Virtual Trader also provides a number of unique features to simplify the operation and management of intercompany solutions. Including the automation of collecting and importing transactions, cross-system manual journal entry, the backing-up and copying of configurations, and previewing of outcomes.

Job Submission

Our transaction engines and reports are provided as concurrent jobs, which are run and managed through the Oracle standard job submission system.

This supports on demand or scheduled submission, and incorporation into Request Sets in conjunction with standard Oracle processes and Import jobs.

To promote automation, Virtual Trader can provide email notification where intervention is required

Preview Mode

Preview Mode provides one of the most powerful features in Virtual Trader. It lets you see what the results would be if a transaction was processed using the current configurations. This helps rapid testing and debugging of configurations, without changing the transaction status each time.

The preview feature cannot only be used on ‘new’ transactions, but can also be used on previously processed transactions, so that you can compare the results of the changes that you have made.

Preview Mode allows multiple people to work with the same transactions and provides a user-friendly trace mode that shows the path and calculations of the transactions.

Manual Journal Entry

Virtual Trader provides an optional manual journal entry facility. The main advantage of this facility is that it can accommodate journals with lines that cross sets of books/ledgers.

This will provide validation for entries on different Chart Of Accounts even when associated with different instances of Oracle, or even non-Oracle applications.

The facility handles either direct submission or sender/receiver approval procedures.

This facility is particularly useful for handling management recharges, where the requirement to post to multiple companies, most often within different books or ledgers, occurs frequently.

Interface Editor

When data is incorrectly sent to Virtual Trader, often it can be difficult to delete the original transaction and re-send it from the source system.

To accommodate this Virtual Trader provides the ‘Interface Editor’, which is ideal for changing data for a small number of records directly in our interface.

Which data can be changed, who can change it and restrictions that are applied, are all part of the setup within Virtual Trader.

If a change is made, the details of the old value, new value, when it was changed, who changed it and why it was changed are all recorded in our audit logs.

Spreadsheet Load

Supports the loading of spreadsheets directly from the users desktop to interfaces in Virtual Trader.

This feature is not restricted to pre-defined spreadsheet layouts. A simple spreadsheet mapping facility allows all client-specific spreadsheet layouts to be accommodated.

Multiple spreadsheet definitions can also be handled.

Further more, this feature is not restricted to just accounting journals. This has been used to import stock options, payroll cross charges, cash funding schemes etc.

Snapshot Feature

This Virtual Trader feature provides for the back-up and restoration of configurations, or transfer and load to other instances automated from your desktop.

As a result, there is no need to re-key set-up configurations and saved ‘snapshots’ can be kept safe in an external code repository.

We recommend that users take a ‘snapshot’ of their configurations before starting a new project, so that they can rollback to that point if they want to discard their changes.

The facility allows you to move all or part of a configuration between instances. This allows more than one team to work on configurations at a time and move configurations to the next instance when they are ready.

Access & Security

Access to Virtual Trader is through Responsibilities and Menus maintained through Oracle System Administrator, providing standard Oracle access and security.

Virtual Trader and standard Oracle forms co-exist on menus.

Over and above the standard Oracle security provided through menu access, Virtual Trader provides additional security based on the business application.